Privacy Policy for Acturhire

Last Updated: February 6th 2025

Acturhire ("we," "our," or "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and related services, including our optional recruiter-matching functionality (pay-to-unlock), accessible from https://acturhire.com.

By submitting your information or otherwise using our website, you agree to the terms outlined in this Privacy Policy. If you do not agree with these terms, please refrain from using our services.

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1. Information We Collect

1.1 Personal Information

When you create an account, interact with our platform, or fill out profile information to explore job opportunities, we may collect the following personal information (“Personal Information”):

• Name
• Email address
• Contact details
• Professional data (e.g., years of actuarial experience, exam progress, location preference, work authorisation status)
• User account data (e.g., credits purchased, usage history)

You may choose to provide additional information relevant to your professional background (e.g., CV/resume details, special skills) to enhance your visibility to recruiters.

‍1.2 Automatically Collected Information

‍We may also collect information that your browser sends whenever you visit our website, such as:

• IP address
• Browser type and version
• Time and date of your visit
• Pages visited
• Time spent on those pages
• Cookies and other tracking technologies

2. How We Use Your Information

‍We may use the information we collect in the following ways:

1. Account Management: To create, manage, and maintain your Acturhire account.
2. Job Board Services: To enable you to browse and apply for job postings and to facilitate communication with potential employers (where applicable).
3. Recruiter Portal (Pay-to-Unlock Model)
   
   • With your explicit consent, we include certain anonymised portions of your profile (e.g., years of experience, exam status, location preference) in our recruiter portal.
   • Licensed recruiters can view these anonymised profiles and pay to unlock your full contact information if they believe you may be a good fit for their open positions.
   • Once unlocked, recruiters gain access to your name, email address, and any other contact details you have provided.
4. Communications: To send you service-related messages, updates, or notifications about your account, as well as marketing messages if you have opted in.
5. Service Improvements: To analyse usage trends and user feedback to improve our platform and services.
6. Marketing: With your consent, we may send you updates about new services or features.

3. Sharing Your Information

‍We do not sell, trade, or otherwise transfer your personal information to third parties, except in the following situations:

1. Service Providers: We may share your information with third-party service providers who assist us in operating our platform, such as hosting providers, payment processors (e.g., Gumroad), and analytics services (e.g., Google Analytics).
2. Legal Compliance: We may disclose your information if required by law, such as in response to a subpoena or legal request.
3. Recruiter Matching & Lead Generation
   
   • Opt-In Requirement: We only include your profile in our recruiter portal if you have explicitly opted in.
   • Anonymised Profiles: By default, your name and direct contact details remain hidden. Recruiters see only limited anonymised data (e.g., years of experience, exam progress, location).
   • Unlocking Contact Details: If a recruiter decides your background fits their hiring needs, they may pay to unlock your personal information. Once unlocked, your contact details become visible to that recruiter, who may then contact you directly.
   • Limited Use: We contractually require our recruiter partners to use your unlocked information solely for recruitment purposes. However, once your information is unlocked, Acturhire is not responsible for how the recruiter manages or processes it, beyond the contractual obligations we set.

4. Cookies and Tracking Technologies

‍We use cookies and similar tracking technologies to:

• Improve user experience
• Analyse website traffic
• Provide personalised services

You can modify your browser settings to refuse cookies or notify you when cookies are being sent. However, this may affect your ability to use some features of our service.

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‍5. Data Security

‍We implement appropriate technical and organisational security measures to safeguard your personal information. However, please note that no transmission of data over the internet or storage method is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security. Recruiter Access Controls: We use user authentication, usage monitoring, and contractually binding agreements to ensure only authorised recruiters can view or unlock anonymised profiles. Despite these safeguards, once your data is unlocked and provided to a recruiter, we cannot fully control how that recruiter uses your information.

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‍6. Data Retention

‍We will retain your personal information for as long as your account is active or as needed to provide our services. If you wish to cancel your account or request that we delete your personal data, please contact us at jobs@acturhire.com.

• Candidate Profiles in the Recruiter Portal: We store anonymised candidate profiles for as long as you remain opted in to the recruiter portal. If you revoke your consent or request deletion, we will remove or anonymise your data from the recruiter portal within a reasonable timeframe.

7. Your Rights

‍Depending on your location, you may have the following rights with respect to your personal information:

1. Access: You have the right to request a copy of the personal information we hold about you.
2. Correction: You have the right to request correction of any incorrect or incomplete personal information.
3. Deletion: You have the right to request deletion of your personal information, subject to legal retention obligations.
4. Data Portability: You have the right to request that we transfer your personal data to another organisation or directly to you.
5. Opt-Out of Recruiter Portal: If you initially opt in and later decide you do not want your anonymised profile visible to recruiters, you can change your preference in your account settings or by contacting us at jobs@acturhire.com. We will remove your profile promptly.
6. Opt-Out of Marketing: You may withdraw your consent to receive marketing emails at any time by following the unsubscribe link in our emails or contacting us at jobs@acturhire.com.

To exercise any of these rights, please contact us at jobs@acturhire.com.

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‍8. Changes to This Privacy Policy

‍We may update this Privacy Policy from time to time. If we make significant changes, we will notify you by email or by placing a prominent notice on our website. Your continued use of the service after any changes to this policy will constitute your acceptance of the updated terms.

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‍9. Contact Information

‍If you have any questions or concerns regarding this Privacy Policy, or if you wish to exercise any of your rights, please contact us at:

‍Email: jobs@acturhire.com

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‍Effective Date: February 6th 2025

By using our services and opting into the recruiter portal, you acknowledge and agree to the practices and policies described in this Privacy Policy. If you do not agree with any part of this policy, you must refrain from using our services and/or revoke your opt-in to the recruiter portal.